Design/Quantity Surveying Management

  • Review drawings and specifications, architectural and engineering for the purpose of advising onsite conditions.

  • Assist the owner to bring down costs without comprising the quality and integrity of the building.

  • Prepare cost estimates for the overall construction scope of works.

  • Prepare preliminary schedule and compare with the owner’s schedule.

Tender/Bid Management

  • Prepare all tender/bid documents: complete drawings and specifications, bill of quantities form, excluded items list, and invitation to bid, and instruction to bidders.

  • Submit recommendations on proposed breakdown of contract works and owner supplied materials, including list of suggested contractors, vendors, and suppliers.

  • Facilitate the bidding process to ensure completeness of the tender/bid packages and avoid overlapping of proposed breakdown of works.

  • Assist in the evaluation of bids submitted for the project.

  • Facilitation of bid conference.

Contract Management

  • Prepare draft contracts and notice of awards (or notice to proceed) to the winning contractor.

  • Consolidate all contract documents (favorable to all parties) for the signing of the contract.

  • Arrange pre-construction meetings with the owner, the designer/consultant, and the contractor.

  • Check insurance and bonds submitted by the contractor, prior to the construction phase.

  • Certify advance payment requests by the contractor.


Schedule Management

  • Review schedules submitted by the contractors/vendors/suppliers.

  • Submit a work schedule for project completion for the owner's approval.

  • Supervise the quality surveyor in monitoring actual progress.

  • Assist the CQC group in the preparation of a submittal log.

  • Review any requests for work schedule adjustments submitted by the contractors and submit recommendation.

  • Promptly advise the owner (in writing) of any act or omission committed by any contractor/vendor/supplier, which may cause delays.

Quality Management

  • Assist the contractors in setting up their contractor’s quality control group.

  • Monitor the CQC group’s inspection of work on the project.

  • Witness/monitor the testing of materials and equipment.

  • Conduct regular coordination meetings with the owner and its contractors.

  • Receive/inspect materials and equipment delivered to the site.

  • Monitor progress to ensure consistency with the approved plans/designs.

  • Check samples, schedules, shop drawings, and other submissions from the owner's vendors, contractors, and suppliers.

  • Require the contractors/suppliers to submit samples of materials and equipment to be used in the project for testing and approval.

Contract Management

  • Administer the contracts during the execution of the works.

  • Monitor the general coordination and scheduling of works.

  • Monitor the contractor's accomplishment, manpower, equipment, and materials onsite.

  • Set upon site lines of authority and communications to ensure that the progress is unimpeded.

  • Identify potential problem areas and recommend preventive actions.

  • Evaluate work progress against planned schedule.

  • Conduct weekly coordination meetings to resolve problems encountered and to address encountered or potential delays.

  • Establish procedures for processing of submittals of subcontractors and suppliers, evaluate, check, and furnish comments in submittals.

  • Subject to value engineering, verify, evaluate, and recommend for approval by the owner and designers any revision before implementations.

  • Enforce rules and regulations, either local or national, in so far as may be applicable to the construction activities in the project site.

  • Assist and recommend solutions to the owner in the resolution of conflicts on technical problems caused by unforeseen contingencies and expediencies.

  • Enforce safety programs and ensure that the contractor is made aware that safety provisions do not relieve them of their responsibilities and liabilities for safety and/or property damages.

  • Establish and implement onsite security, first aid, fire protection, and safety programs approved by the owner.

  • Transmit in writing to all concerned parties or participant any contract interpretations where possible disputes may arise.

Documentation Management

  • Prepare and submit required number of copies of monthly progress accomplishment reports of the project.

  • Maintain records at the jobsite like records of all visits, contract documents, shop drawings, purchase documents, materials, permits, etc.

  • Ensure that the contractor maintains a current set of records, working drawings, and specifications at the jobsite.

  • Ensure the preparation and monitoring of the "as-built" plans and related documentations as the work progresses. Record all approved deviations and changes in plans.

Quantity/Purchasing and Cost Management

  • Evaluate, process, and recommend the contractor’s request for progress payments.

  • Keep the owner informed if the project may not be completed within the budget, the reasons, and the proposed solutions.

  • Evaluate change orders for fairness and legitimacy and secure approval before allowing work to proceed.

  • Upon completion of change orders, evaluate and process payment for the contractor.

  • Assist the owner in evaluation, purchasing, and payment processing of the owner-supplied materials.


Turnover Management

  • Supervise the detailed planning of the testing of the equipment installed by the contractors/suppliers. Ensure all documentation of testing and maintenance of equipment are presented to the maintenance staff.

  • Consolidate all turnover documents from all contractors/suppliers, which are as follows but not limited to: certificate of completion and acceptance, warranty certificates, operation and maintenance manuals.

  • Ensure turnover of complete "as-built" plans.

  • Finalize all additional/deductive works and unresolved claims of the contractors and certify final payments.

  • Prepare and present a final report and project acceptance.

  • Assist the owner in calling the attention of the contractors for back jobs needed for rectification until lapse of warranty period.